Creating an organized home office doesn’t have to be difficult. Maintaining an organized home office doesn’t have to take up a ton of time, either. It can be done in 8 simple steps, and I’m sharing those steps with you! You are going to be so excited, because an organized home office will save you time, frustration, and help you to be more productive.Let’s organize!
8 Steps to an Organized Home Office
#1 Clear Your Desk Surface
Think about the times you’ve walked into your home office (or wherever you work at home), and you were greeted by piles of papers, writing utensils strewn here and there, remnants from some craft project, more paper piles, scribbled notes on little pieces of paper, file folders, your kids’ permission slips. Basically, total and utter chaos.
I don’t know about you, but just looking at a mess like this has my motivation deserting me for the nearest TV with Netflix!
Not only do I want to skip my work for the day (especially those to-dos that I’ve been dreading), I can only muster a plop down onto the couch next to my lost motivation for some binge TV watching. #SoNotGood
Now, think about the times you’ve walked into your home office (or wherever you work at home) and a sparkling clean and decluttered work space is waiting for you! Everything is in its place, your to-do list is neatly written and awaiting your check marks, your client or project files are in a neat pile. Your work space is ready for you and you’re ready to get to work….
Now, we’re talking! Just by having your work surface cleared off, you’ve set yourself up for success!
So clear your desk off regularly. I suggest doing it daily.
I like to clear my desk every afternoon/evening before I call the work day done, but it might work better for you to do it at lunch. Obviously, I don’t recommend doing it in the morning. Find what works for you and rock your work day, and say hello to an organized home office!
#2 Create Office Zones
Creating office zones makes your office more organized and helps to keep it that way!
Remember, earlier when I mentioned the craft project remnants? If you have office zones set up, you won’t have to worry about those crafty leftovers.
Office zones are set up based on the type of task that will be completed in each area.
I’m lucky enough to use an extra bedroom in our house as my home office. I have a desk zone where I do my computer work and blog post writing.
I have a creative zone that’s set up in my closet. It’s where I do my crafting and creating. The craft supplies that I use on a regular basis are stored here, so everything is within reach. You can see how I squeezed a craft room into a closet HERE!
I made over another closet in our house recently. You can see it and all of the DIY projects involved here!
I also have an information zone which includes my bookshelves and the books and notebooks that I access on a regular basis.
Besides creating a more efficient and organized home office, the other great thing about office zones is that you can declutter one each week (see step #8 below), which keeps the process from feeling overwhelming and keeps the clutter away!
I’ve even had a little fun with the zone concept and created mobile and mini zones like this DIY Mobile Gift Wrapping Station (a mobile zone), this Mobile Office, and this DIY Greeting Card Organizer (a mini and a mobile zone). Yes, you could call me obsessed. 🙂
#3 A Place for Everything and Everything in Its Place
You’ve probably heard this organizational nugget before, and it’s as applicable now as it was back in the day.
I’m a messy worker (as you’ve already seen). I spread out and pull out tons of supplies and papers and folders. But when it’s time to straighten up, it only takes me a few minutes, because everything has a place (and most of those places are within arms’ reach).
If you’re looking to corral some writing supplies, here’s an easy DIY project that might help!
And if you want to create your own tab dividers for any organizing project, check out this tutorial!
#4 Make Your Calendar Work For You
Your calendar isn’t just for birthday parties, play dates, and appointments. Anything with a deadline can be recorded on your calendar.
I use my calendar to track my regular to-dos, household chores, phone calls, check-ins, and many other things. And getting items on the calendar keeps create an organized home office by getting rid of a few of those papers hanging around!
Of course, you also have to get in the habit of checking your calendar regularly.
I try to check mine on Sunday evenings when I’m planning my week, in the mornings, at lunch time, and before I head to bed. It seems like a lot, but with just a quick glance, I know exactly what has to be done, where I need to be, where my family members are, and what’s coming up in the near future!
You can learn more about making your calendar work for you here!
#5 Follow the 3-Minute Rule
No, I’m not talking about the 30-second rule that’s used to judge whether food that’s fallen on the floor is still okay to eat (btw, yuck!). I’m referring to the yardstick for knocking those quick to-dos out right here and now!
You know how it goes…
You’re dealing with the mail and open up a birthday party invitation for your youngest daughter. Do you stick it in a pile to deal with later (and inevitably miss the party and have a disappointed kiddo? Been there, done that.)?
Or do you record it on your calendar right THEN?
If it will take you less than 3 minutes to complete, listen to Nike and just do it!
Here’s a Bonus Tip for you: staple or clip that party invitation to the back of the month during which it’s taking place, so that you’ll know where you’re going and what your daughter’s friend wants for her birthday.
If I had to choose one step on this list for you to tackle first and foremost, this would be it! You’ll be amazed by how much smaller and unclunky (yes, I just made that word up) your to-do list is, how much smaller and less teetery (another made up one) your paper piles are, and how much more organized you are.
Want to learn more about how to use your calendar more efficiently and effectively? Check this post out: Add Hours to Your Day with One Simple Tool! I’ll bet you can guess what that one simple tool is. 😉
#6 Use a Tickler File
A tickler file is an old school way to organize to-dos, papers, and long-term projects. It’s basically a file box with labeled hanging folders. Some people label their hanging folders with the months and organize that way.
I like to use mine for ongoing projects along with the information that goes with them, my multiple inbox system, and to-dos.
#7 Handle it Once…Or as Few Times as Possible
This step goes right along with the one above! You open that birthday party invite, walk straight to your calendar, record it, and clip the invite to the back of the month, and you’re DONE! You don’t have to worry about that party or that piece of paper AGAIN until it’s time to shop for a gift and actually go to the party.
Bonus Tip: Add an event to your calendar that will remind you that you need to purchase a birthday gift! I like to add my gift shopping reminders the Thursday before the week of the party, so that I have a weekend during which to shop!
How many times do you shuffle papers that you could have handled at once or maybe in two quick steps? For me, it’s hundreds of times! I’ve had a certain pile on my desk for months, because I didn’t follow the 3-Minute Rule and this step.
#8 Declutter Regularly
If your office is anything like mine, it becomes a dumping ground anytime your family shifts into crisis cleaning (i.e. 10 minutes before unexpected guests arrive).
So, work in a regular time each day or each week to clear the clutter!
I usually spend 15 minutes at the end of the work day on Monday and/or Friday decluttering.
Track Your Progress with a FREE Printable
Here’s a FREE printable that will help you implement these steps and track your progress!
And that’s it! If you implement and follow these 8 steps you’ll have an organized home office, and you’ll keep it that way. You’ll also feel less stress, save time, and get more done. Which will leave more time for your family and a little fun!