You don’t need fancy tricks or gimmicks to improve your organization and productivity. All you need is a better set up for your home office. And it can often be completed in an afternoon. Learn to supercharge your organization and productivity by creating office zones!
Supercharge Your Organization and Productivity by Creating Office Zones
Office zones are areas of your home office set up for specific tasks. You complete those specific tasks in the associated area. It doesn’t have to be a complete overhaul of your home office, either. A few simple tweaks can help you develop office zones and vastly improve your organization and productivity!
Determine Which Tasks You Complete Regularly
The first step in creating office zones for maximum organization and productivity is to figure out which tasks you complete regularly.
- Work on a computer
- Complete Research
- Refer to Books, Magazines, or other print resources
- Look at inspiring quotes or images
- Scan Documents
- Read and Send Email
- Complete Classes
- Take Photographs
- Complete Work for Clients
- Require Specific Supplies (i.e. erasable markers, page protectors, etc.)
Think through your work days. What do you do on a daily basis? A weekly basis? Write down those tasks and the supplies you use when you complete them. This list becomes the basis for your office zones.
Here’s the list I came up with as an example:
- Goal Review (PowerSheets, Affirmation Journal, Staedtler Markers, Planner, Calendar, Essential Oils)
- Regular Client Work (Computer, Links and Passwords on Computer, Files, Social Media Platforms, Social Media Management Tools)
- Special Projects for Clients (Varies Depending on the Project)
- Research Blog Posts (Computer, Notepad, Pen)
- Draft Blog Posts (Computer, Research, Thesaurus, Notepad for Photo List)
- Take Photographs for Blog Posts (Camera, Photo Backgrounds, Props for Staging, Lights, Items to be Photographed)
- Edit Photographs (Computer, Camera, Blog Notebook – to reference image style guide)
- Classes (Computer, Class Notebook, Blog Notebook, Notepad, Writing Utensil)
- Declutter/Organize (Varies by Project)
- File, Scan, Shred, Recycle (Computer, Printer/Scanner, File/Scan Inbox, Shred Box, Recycle Box)
- Read (Current Book)
Determine Required Zones
Now, look through the task and supply list you created above and determine what types of zones you require.
I took my list from above and added any additional supplies I forgot, then determined the best place for that task to be completed. I also starred any supplies that aren’t located close enough to the place where I complete the task.
Using my example list from above, I need the following work areas:
- A yoga & goal review area – MASTER BEDROOM (where I do yoga in the mornings)
- A computer work area – MY DESK
- A mobile photograph area – I take photos on my dining room table, because the light is best there, but I don’t want to keep my supplies in the dining room, so I need a separate place to store my photograph supplies that is easily moved back and forth from the storage area (probably my office) to the dining room.
- A scanning and filing area – NEAR THE PRINTER (because it the hardest piece to move)
- An information storage area – for the books I refer to regularly
Based on this information, I require the following zones:
- MASTER BEDROOM – for morning yoga, goal review, affirmations
- DESK – for client work, blog post research, blog post drafting, editing photographs, and completing the classes I’m taking
- NEAR PRINTER – for scanning and filing
- DINING ROOM – for taking photographs
- MOBILE PHOTO PROP & BACKGROUND – I need a place to store my backgrounds and props, but it needs to be mobile so that it can move back and forth from storage to the dining room; I’m thinking a bin or a rolling cart (I need to see how much stuff I have)
- BOOKSHELF – for storing the books and magazines that I refer to often
- In addition, I have a closet desk set up where I craft and store my crafting supplies
- I also have an office supply storage area
I have a few items that “travel.” For example, my phone and my PowerSheets. Obviously, I keep my phone with me most of the time. I refer to my PowerSheets throughout the work day, but I also need it for my morning yoga/goal session.
I just take them upstairs with me in the morning when I head back up to do yoga after my husband and kids leave, then I bring them back down with me and keep them in the office, so that I can refer to them both during the work day.
Create Your Office Zones
Now that you know where you need zones and what items you require in each one, you can start moving things around.
You may find that you all ready have zones created, because you intuitively knew to locate like items together. You might need to relocate your zones or add supplies to your zones.
Or you may need a complete office overhaul. No problem! Because that’s what we’re going to do now.
Lay out your plan and jump in. If you have a major overhaul to complete or if you want to make a detailed plan, I have a printable project planner that might come in handy. Snag one HERE!
A Note on Small Office Spaces
You can still create office zones even if you have a small office space. Instead of areas of your office, your zones might be areas of your desk like your drawers or the vertical space above your desk (i.e. shelves and the bins that you store on the shelves).
A word of caution: You’ll need to be very discerning with the number of supplies required for each office zone if you have a very small space. But it can be done, and you’ll be more organized and productive as a result of the time and effort.
Now you have all of the information you need to supercharge your organization and productivity by creating office zones! And you can probably create your office zones in an afternoon (unless you need to move furniture or overhaul your home office).
This process takes a little time and effort, but you’ll get that time and effort back in spades by being more organized and productive. And being more organized and productive means more time for the most important things in life like family!
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Thanks for hanging out with me today!