In today’s world, strong and secure passwords are a big concern. But how do we stay secure and organized, especially when remembering all of our strong passwords isn’t a viable option? Today, I’m sharing tips on how to manage and organize your passwords and remain secure at the same time!
How to Manage and Organize Your Passwords
Today is World Password Day, and what better day to share tips on how to manage and organize your passwords?!
Whether you prefer to organize your passwords digitally or on paper, there are ways to keep your passwords safe and organized.
In today’s post you’ll pick up tips for creating strong and secure passwords, get ideas for keeping track of your passwords (without brain strain), learn about tools that can help, and snag a free printable password organizer.
So, let’s jump in!
Password Management Tools for Security AND Organization
I have to be honest and I’m a little ashamed to admit this, but I’m less concerned about safety and more interested in ease of use when it comes to accessing my accounts online.
Thankfully, password management tools can satisfy my need for simplicity AND help keep my accounts secure! #winwin
It’s easy to get started with password management tools. Just create an account (free or paid) and save the URLs and login data of your frequently visited sites.
When you need to login you enter your master password then choose the correct credentials and the password manager enters them for you.
I like using a password management tool, because I only have to remember one password, and all of my passwords are available on my devices.
If you decide to go this route, do some research and make sure you’re comfortable using these tools and the level of security they offer.
To learn more about password managers and to see evaluations of some of the top managers available, check out this article from PC Magazine.
Choose a Strong Master Password
The trick to using a password management tool effectively is is to have a strong master password that you can easily remember.
The recommendation that I’ve used is to choose a familiar sentence then turn that sentence into a combination of upper and lower case letters, numbers, and symbols.
Nothing is perfect, but I’ve had far fewer issues since using a password manger than I had when using less secure passwords because I needed to remember them.
Two-Factor Authentication for Added Security
If security is your primary concern, then you’ll want to implement two-factor authentication (also known as multi-factor authentication).
Two-factor authentication adds one extra step to your login process like a fingerprint scan or typing a PIN that’s sent to your phone. It’s a powerful way to increase your security.
You can enable two-factor authentication for most websites within the settings, but you can also find specific tutorials here.
Organizing Passwords with a Printable Password Keeper
If you prefer to store your passwords on paper, make sure you have ONE dedicated place that you record them. This could be a password book, notebook, or a printable.
If you’d like a FREE printable password organizer, just fill in the form below!
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Fill in your passwords with pencil. That way it’s easy to update them as needed without making an illegible mess out of your book, notebook, or printable.
You may also want to record your passwords in code. For example, if your password is your dog’s name and the year you added your dog to your family (FYI, this is just an example NOT a recommended password), you’d record it as “Dog, Year.”
Just as you always record your passwords in ONE place, you want to store your password keeper in ONE, dedicated place, so that you always know where to find it and don’t lose it.
Organizing Passwords in a Digital Document
It’s not recommended that you store your passwords in a computer file, but if that’s the prime option for you, there are a few best practices that will help to keep your passwords secure:
- Don’t name your document “Passwords.” Choose something random that you’ll remember like “Movies to Watch in 2018” or “Home Office Makeover Plan.”
- Password protect your document on your PC by going to File > Info > Protect. If you have a Mac, search online for how to password protect documents.
Also consider using a password management tool as mentioned above. You may find it’s actually easier than keeping a digital document!
Bust Your Password-Related Bad Habits
We’ve all heard the warnings not to use our child’s birthday as a password and not to use the same password for multiple accounts or websites. But sometimes, when we’re knee-deep in the busyness of life good advice goes in one ear and out the other.
So, here’s a quick review of that good advice to help you bust password-related bad habits
- Use passwords that are easy to remember
- Cycle between a handful of passwords
- Use the same password on multiple websites
- Store your password/s on a browser
If you’ve developed any of these password-related bad habits, make a plan to update your passwords to more secure options. Tackle them one at a time and consider using a password manager to make the project less overwhelming.
Password security is so important these days, but it’s impossible to remember all of your login data.
Now you don’t have to wait for the next World Password Day to shore up your security and organize your passwords, because you have options for making the management and organization of your passwords a little easier. You also learned some tips for creating strong and secure passwords, got ideas for keeping track of your passwords (without brain strain), and picked up a free printable password keeper and organizer.
You can learn more about World Password Day HERE!
If you enjoyed today’s post, you might find these related posts helpful:
- Kick Your Digital Clutter to the Curb
- 16 Practical Lists You Need to Organize Your Business
- How to Organize Absolutely Anything at Work
What password management and organization tips have you learned? And what’s your favorite way to keep track of your passwords?
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